If your event includes a stage , set, lecterns, projection screens, flat-panel displays, props or other physical elements, find out how much of it the venue can provide and if their stock is adequate. Looking at planning an unforgettable night out? So, you’re near the end of your event venue finding mission. Will the venue you’re considering accommodate the number of guests you expect? Make a checklist of everything you expect or anticipate your guests will need to do while at your event and go through it with the venue to ensure that everything you need is either included, or quoted as an extra. When a venue serves good food, an event is halfway toward being a success. Since 1983, the NEWS has become a pillar in the community of Krugersdorp as a worthy news provider in economical, political and. Are you trying to get a workforce or group of consumers excited about something new? When organizing an event, you are confronted by many decisions. The Menu. Is the venue adequately heated or cooled, depending on season? This is why finding the right venue for an event is so important. People today have lots of options. Venue style, decor, catering, and amenities are always going to be important parts of choosing a location for your meeting and event, but now is the time to start working on your technical venue checklist as well. Because every event has its own identity - number of attendees, type of event, budget, and so on - that all need to be considered and more importantly, and all have a big outcome on the venue selected. Unique venues leave a lasting impression. The choice of the venue for any event, especially a wedding, is by far one of the most important decisions you will make in your event planning journey. You need to make sure your venue can host the number of people you are catering to and provides the right capacity to comfortably plan for your layout, decor and needs such as dance floor, catering, stage etc. Make sure you are aware, though, for the staffing aspects of the event that might not be so clear. The date of the event, catering options, and attendees’ pleasant experiences … all are partly affected by which venue you select. The venue sets the scene and gets people in the right mood to enjoy themselves and have fun from the time the event is scheduled to start. This doesn’t just mean whether its dimensions can be accommodated in the room you’re using, but also if the venue’s rigging points can handle the weight and that it can fit through the door or in the lift in the first place. A dining experience is incomplete without the right ambience. Good customer service is an integral part of memorable dining experiences. A good venue is the difference between a memorable get-together and a mundane meetup. For example, a modern, blank canvas venue might be perfect for a young start-up event, but doesn’t scream luxury as a glamorous hotel will. As Julius Solaris, the editor of EventManagerBlog.com says “Choosing a venue is without a doubt a decision that can make or break your event”. Choosing a venue that is the right fit for your party is another key factor. After all, the reward of hosting an impressive soiree outweighs the effort you put into finding the right venue. Type of Venue. This can be a very long list of little things that can add up to a lot of time and effort of they’re not already on-site; tables, chairs, screens, projectors, lights, sound, whiteboards, flipcharts, paper, pens, urns, plates, cups, cutlery – the list is almost endless. However, choosing a venue is the one decision that will have the largest impact on your event. Browse our range of downloadable. conference, gala dinner, roadshow or incentive event, successful events start here. A good venue is the difference between a memorable get-together and a mundane meetup. What should you look for when choosing a venue for your special event? vegetarians, people with food allergies). Then, create a list of potential concert halls that fit your needs. The good news is that there is an abundance of different options when it comes to choosing an event venue. Subscribe to our newsletter and recieve our latest news and articles directly to your mailbox. The venue you choose for your event sets the mood and tone before your audience even steps inside. Here are 10 things to think about when looking for a venue… 1. Find the right type of space. When you're looking for tips for choosing an event venue, Nook Meetings & Events is here to provide everything you could ask for — from venue space to event planning. Choosing a venue is the one decision that will have the largest impact on your event. For meetings, conferencing and staff training, the hotel function rooms and other dedicated event spaces have a solid offering that you’re probably already familiar with. However, outside of the metropolitan areas choice may be extremely limited. Choosing an enclosed venue is the safest option, especially if you need to book in advance and won’t know how the weather will be until it gets closer to your event. If you are going to present material or processes that could be difficult, like how the company is about to be restructured, a familiar and conservative environment is advisable. The majority of good conference/meeting venues will have high quality AV equipment and choose somewhere that offers Wi-Fi as there’s no doubt many of your attendees will want to use their laptops, tablets and smart phones. This enables both exhibitors, sponsors and attendees alike to get the most from their investment of time and money. Choosing a venue is one of the most delicate decisions that event professionals face. The venue must be reasonable to commute to from the nearest airport, accessible by multiple modes of public transport and close to multiple hospitality options, including bars, cafes, restaurants and hotels. The success of your event largely depends on your choice of venue. It seems ridiculous, but some venues on floors above ground level are serviced only by very small lifts, severely restricting the size and type of equipment that can be (easily) bought into the space. When you’re in the planning stages, make sure the venue’s accessibility is a good match for your guests. If guests can’t access the venue with ease, you may not get much of a turnout. But for a basic networking event with just drinks, £10 is fair and it will minimise your risk. Choosing the right venue for your event is crucial for a successful gathering of colleagues and business associates. If you’re not too keen on cooking for a large group, the next best option is eating out at Turn n Tender. Booking a venue that’s just able to accommodate the number of people you expect will help give your event a lively atmosphere and save money. Try to choose unique venues with an atmosphere that already aligns with the topic of your conference to avoid unnecessary decorating costs. These are the top things to consider before picking your next event venue. In a large metropolitan area there may be a great variety of venues from which to choose. For some event planners, this study had a few surprises, such as event planners rating meeting room features as a higher priority than the location. Alternatively, you could attract a sponsor and use part of their location. So how do you go about choosing the right venue for a day or night out with friends? When venue planning for an event, one of the most important pieces of information you must know is who your guests will be and how many you expect to attend. When considering events with a large amount of attendees, like a major industry conference or exhibition, centrality, access and a well-serviced locale are essential. With a given number of people to serve and a set menu, any quote should be straightforward. With so much to take into account, where do you start? All of these issues are best discussed with in-house staff and your external provider well before committing to a contract. Whatever the size, type and purpose of event being planned, there will always be countless venues to choose from. For modern audiences, the same old set-up at every event just doesn’t cut it anymore. A research found what influences the decision to choose venues. Now, before you make that deposit for a venue, let us go through the important things that you need to consider in choosing a venue. No one would step foot in a visibly dirty restaurant, so there’s no need to remind you to consider cleanliness. The meaning and purpose of your event are best known to you, so choose a venue that can enhance that. To help get you started, we have developed Venue Locator, a clean, easy-to-use web tool. The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. Try to choose a venue that’s most convenient and appealing to the guests you’re hoping to attract. Somewhere among these will be the perfect venue for the event, but how can such an extensive and complex field be … In some event types such as networking events, the location of the venue can mean the difference between a well-attended event and an event that gets a lukewarm reaction from potential attendees. In-house equipment such as lights, sound and screens will already be safely hung, but if you’re bringing in extra gear, make sure that its weight isn’t going to exceed safe capacity once added. For anything custom-built or hired for the event, check that it can physically fit in the venue. 2. Choosing the right venue takes the hard work out of preparing food, ordering  drinks and setting the mood. Venue Review Tools. Expect the unexpected and set an allowance to the capacity of your event venue. The rest of the preparation process will depend on the decision made about the venue. If you’re not too keen on cooking for a large group, the next best option is eating out. You wouldn’t want to host a party with an mismatched event style, as it would create friction. After considering all these factors, decide on a venue. Now it’s time to seal the deal. We believe in turning ordinary events into extraordinary experiences. Accessibility: The location of the event venue is paramount for maximizing event attendance. Simply choose your location, event type and amount of guests, and Venue Locator will return results tailored to your requirements! Particularly heavy users of power include large LED screens, lots of large moving lights and PA systems designed to cover 1000 or more people. Creating a unique event in an unusual space requires a bit more research than your average gig, but the extra effort pays off. Make sure that the space reflects the theme of your event. Choose an outdoor venue if your event theme permits it. As you can imagine, everything comes down to cost, so we’ve listed it first. Take a look at the technology available and ensure the venue can provide technical support on the day. They will most likely have a venue that can accommodate everything you need. Catering staff and costs are fairly easy to anticipate and understand. You’ve identified the perfect spot and everything is falling into place. It’s December, so there’s a good chance you’re going to host at least one event. Here’s why. A final and often overlooked element is the amount of electrical power available in the venue. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. Key Takeaway. audio visual, lighting, staging, styling, multimedia, through to the latest in event technology. Your venue will determine, or at very least confirm, your event date. Encore Event Technologies (formerly Staging Connections) are a company that continues to grow because of its strong focus on staff, training and commitment to the purchase of high quality products which ensures they can deliver the services to the expectation of their clients, every time, without fail. 8 audio visual tips to create a successful event, How to deliver a successful hybrid Sales Kick-Off Event, Encore deliver the first VIP D + I Conference online, Encore delivers first virtual Big Catch Up for GO Foundation, Amazing uses of Extended Reality to deliver powerful virtual events, Encore delivers the University of Sydney's first Class of 2020 Celebration on a mass scale. The process of getting there is shaping your attendee’s experience before they’ve experienced your message. 4 Things to Consider When Choosing an Event Venue. Event venue plays a major role in event experience. You’ll still have to buy food, signage, supplies, and maybe entertainment and staff. It isn’t an easy task to choose the perfect venue for your corporate event, and things can get even more difficult is you’ve invited many attendees. So it’s important to know how to choose the perfect venue when planning an event. 2. Add to this a requirement for extra heating and you may have to look at hiring in generators in order for the event to function. Seated or standing, attentively listening or actively networking, you need to realistically assess if your audience will be too tightly packed, look lost in a cavernous space, or fit comfortably. With 700,000 square feet of event space, 135 on-site room accommodations, and access to North America's largest sports complex, we're the perfect setting for events big and small, formal and fun. When deciding to schedule an event such as a wedding, one of the first steps is choosing a venue. Choosing a venue for an event can be surprisingly tricky. The not so good news and often time consuming part is that you’ve got to find it. The venue’s price, available dates, location, parking availability, accommodations for your guests… the list of things to think about can go on and on and you do not want to make a costly mistake! Packages are standard, they understand the corporate market and they’ll provide a reliable service. Get first access to the latest event insights, trends & ideas. Eye-catching décor and mouth-watering meals won’t do much to impress your guests if the service doesn’t meet or exceed their expectations. Planning an event can be very challenging especially where you must choose a venue for your event. It’s terrific that those creative juices are flowing! Get prices from venues for different times of the week, month and ye… If you are starting out in the event industry, you will soon realise that the venue decision will have the biggest impact on your budget and overall performance of the event.To captivate event profs' preference, Organising an event is often a daunting prospect, particularly if you’re doing it for the first time, and choosing an event venue is the big decision that lies at the heart of how successful your event will be. By continuing to browse or closing this banner, you indicate your agreement. So how do you go about choosing the right venue for a day or night out with friends? Outside venues, while perhaps not as plentiful as indoor, still are numerous. Don’t forget to check whether the venue caters for people with special dietary requirements (i.e. Where you hang could well be determined by what is practical and safe, and not by what is convenient for your audience. It was a pleasure to work with you and such dedicated and experienced staff. Choosing the perfect venue for your special event is no easy task, and there are a lot of factors to consider. By providing your email address you are consenting to receive marketing communications from Encore Event Technologies, on the understanding that you have read and agree to our, I want to receive news, articles and special offers, Christmas Parties and End of Year Celebrations. There are plenty of factors to consider when choosing a venue for an event. Back in the metropolitan areas, there’s a huge variety of traditional and non-traditional spaces to consider. To find a local venue, choose a type of venue from the list at the beginning of the article. Your event’s success is really tied to the venue that you choose. Indoor places are plentiful. It’s very important when selecting an event that you choose one that’s relative to the actual event. For over 30 years we've maintained a The not so good news and often time consuming part is that you’ve got to find it. At Encore Event Technologies we acknowledge that there is a lot to consider when finding the perfect venue for your event. Power requirements are something that can only be determined and checked by specialists. The trick is to work on an average of £10 per person unless it is a drinking-based event or includes catering where this spend will naturally increase. When choosing your event venue, it’s always better to overestimate your capacity needs than underestimate. Are tables spaced appropriately to ensure the right distancing between guests? Choosing a venue for an event can be surprisingly tricky. They use things like energy-efficient appliances or take steps to minimise event waste. Each venue, whether convention centre meeting room or abandoned warehouse, has its own character and meaning inherent in its architecture and utilisation. This will provide you with the breathing room you need to fit additional attendees if some show up and register on the day of.It also helps to choose venues that offer additional breakout rooms. Plus, it will affect your remaining budget, your decoration choices, and even attendance rates. Most venues will charge an upfront hire fee or they’ll offer the venue out on a minimum bar spend. Once you know your budget, assess if you would be able to raise that kind of money from sponsors. When organizing an event, you are confronted by many decisions. Remote locations such as holiday resorts are great if you have the budget and would like everyone’s attention completely to yourself for a few days, but these kind of events are only practical with large budgets, and are generally used to reward loyal customers or excellent sales staff. You can enlist a venue finding service to help you with this. While choosing a corporate event venue, you need to determine whether your site is indoor or outdoor clearly? On large events with a lot of crew, an extra hour or two of time equates to many thousands of dollars in costs. The venue’s price, available dates, location, parking availability, accommodations for your guests… the list of things to think about can go on and on and you do not want to make a costly mistake! And what’s their physical experience of accessing the venue going to be like? However, choosing a venue is the one decision that will have the largest impact on your event. According to Damon Wee, author at GEVME, the venue is just as crucial for people deciding to attend as is the event content. Every technical aspect that Encore Event Technologies (formerly Staging Connections) was involved with ran perfectly. There are also downsides to well-serviced central venues. The good news is that there is an abundance of different options when it comes to choosing an event venue. 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